Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners

PUAMAN004 Mapping and Delivery Guide
Manage procurement

Version 1.0
Issue Date: May 2024


Qualification -
Unit of Competency PUAMAN004 - Manage procurement
Description
Employability Skills
Learning Outcomes and Application This unit of competency involves the skills and knowledge required to call for tenders and manage the awarding of contracts.The unit applies to personnel who have a specific role relating to the calling for and management of tenders and contracts within a public safety organisation, with responsibility for ensuring that the organisation’s legal and risk management process are applied.No licensing, legislative or certification requirements apply to this unit at the time of publication.
Duration and Setting X weeks, nominally xx hours, delivered in a classroom/online/blended learning setting.
Prerequisites/co-requisites
Competency Field Management
Development and validation strategy and guide for assessors and learners Student Learning Resources Handouts
Activities 		Slides
PPT 		Assessment 1 Assessment 2 Assessment 3 Assessment 4
Elements of Competency Performance Criteria              
Element: Prepare appropriate documentation
  • Preparation of documentation is managed, in accordance with organisational policies and procedures
       
Element: Conditions and specifications for tendering contracts is in accordance with organisational policies and procedures
       
Element: Tendering process conforms with organisational tender and/or supply code of practice
       
Element: Inquiries during the tender process are resolved and all tenderers are advised of any relevant clarifications and/or changes, in accordance with organisational procedures
       
Element: Establish the basis of tendering
  • The form of tender is determined, in accordance with organisational policies and procedures
       
Element: Expressions of interest are sought through the publication of tender details
       
Element: Expressions of interest are evaluated, and potential tenderers are short listed, in accordance with organisational procurement policy and procedures
       
Element: Receive and assess tenders
  • Documents are received and opened, in accordance with organisational policies and procedures
       
Element: Tenders are checked for compliance with conditions set out in expression of interest details and/or request for offers
       
Element: Details of tenders are compared with established evaluation criteria, in accordance with organisational policies and procedures
       
Element: Checks are made, in accordance with organisational procedures, to ensure that principles of probity, fairness and commercial confidentiality are met throughout the tender process
       
Element: Issues which may require negotiation with applicants are identified and addressed in accordance with organisational procedures
       
Element: Select successful respondent
  • Selection process is based on evaluation criteria
       
Element: Actual or potential conflicts of interests are checked for disclosure
       
Element: A contractor is selected from the registered contractors' panel to assist in the selection process, if required
       
Element: Contractor prices and conditions are examined, in accordance with organisational procedures, to determine if their offer is clear, calculable and not open to manipulation
       
Element: A cost benefit analysis is undertaken to show that the selected tenderer offers best value for money
       
Element: Finalise contract details
  • Letter of acceptance outlining all relevant requirements for signing of documentation and satisfaction of pre-commencement conditions is drafted and forwarded, in accordance with organisational procedures
       
Element: Discrepancies and disagreements about proposed tender arrangements are clarified and resolved, in accordance with organisational procedures, prior to entering into a formal agreement
       
Element: Contract is executed, in accordance with organisational procedures and legal requirements
       
Element: Unsuccessful tenderers are informed of result of tender process and are briefed, if appropriate
       
Element: Contract documents are prepared, approved and distributed, in accordance with organisational procedures
       
Element: Fulfilment of any outstanding contract requirements is checked and rectified, in accordance with organisational procedures
       
Element: Evaluate performance of contract on completion
  • Contract conditions and responsibilities are reviewed with relevant personnel
       
Element: Contract completion is authorised in writing to confirm services have been performed satisfactorily, in accordance with contract objectives and specifications
       
Element: Contractor performance and/or level of service is evaluated, in accordance with organisational procedures, against agreed benchmarks
       

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assignment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

Range is restricted to essential operating conditions and any other variables essential to the work environment.

Non-essential conditions may be found in the Companion Volume Implementation Guide.

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Preparation of documentation is managed, in accordance with organisational policies and procedures 
 
 
 
The form of tender is determined, in accordance with organisational policies and procedures 
 
 
Documents are received and opened, in accordance with organisational policies and procedures 
 
 
 
 
Selection process is based on evaluation criteria 
 
 
 
 
Letter of acceptance outlining all relevant requirements for signing of documentation and satisfaction of pre-commencement conditions is drafted and forwarded, in accordance with organisational procedures 
 
 
 
 
 
Contract conditions and responsibilities are reviewed with relevant personnel 
 
 

Forms

Assessment Cover Sheet

PUAMAN004 - Manage procurement
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:

Assessment Record Sheet

PUAMAN004 - Manage procurement

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: